Project Co-ordinator Job Opportunity in Sydney

Job Title:     Project Co-ordinator
Job Ref.:     BFS-919348
Job Location:     Sydney
Company/Employer: Macquarie Group
Job Type:    Agency Worker
Recruiter:    Helen Gore
Group:        Banking and Financial Services
About Us
Banking and Financial Services Group (BFS) comprises Macquarie's retail banking and financial services businesses, providing a diverse range of personal banking, wealth management and business banking products and services to retail customers, advisers, brokers and business clients.

Personal Banking provides retail financial products such as mortgages, credit cards and deposits. We serve our customers through strong mortgage intermediary relationships and white-label partnerships, as well as direct Macquarie branded offerings

Wealth Management provides superannuation and insurance products, as well as stockbroking, financial advice, private banking, cash management and WRAP platform services. We deliver products and services through institutional relationships, virtual adviser networks and dedicated direct relationships with our clients.

Business Banking provides a full range of deposit, lending and payment solutions, as well as tailored services to help our business clients be more efficient. We serve over 4,000 business clients, from sole practitioners to corporate professional firms, who we engage with through our dedicated relationship managers.

Job Description:
Macquarie Bank - Banking and Financial Services Group (BFS) is dedicated to the distribution of financial services via financial advisers, intermediaries and directly to individuals. The BFS Group is seeking a Project Co-ordinator  to join the Product & Projects team for the Macquarie Cards business. Reporting into the Program Manager, you will be primarily responsible for providing co-ordination and administrative support on a major acquisition / integration program for the Macquarie Credit Card business.  In this integral role you will utilise your Project Co-ordination and administration experience working to ensure high profile programs are delivered within scope, on time and within budget whilst ensuring quality objectives are exceeded.

Job Requirements:

•     Organised and motivated
•     Advanced knowledge of MS Office programs and MS Project
•     Knowledge of and experience using Sharepoint
•     Understanding of project delivery methodology, tools and practices
•     Experience in financial tracking and reporting
•     Excellent communicator and people skills
•     Excellent writing and communication skills are required with the ability to accurately document discussions and record relevant action items
•     Knowledge of Project Management Life Cycle methodology
•     Experience maintaining project plans
•     Ability to work effectively in a fast paced environment while demonstrating flexibility to adjust to changing work priorities

Job Duties:

•     Establishing standard and ad hoc meetings as directed, on behalf of the Program Manager, Program Owner, Business Working Group, and Steering Committee - including preparation and distribution of agendas and supporting material
•     Issuing the agenda (including any supplementary info) and minutes for any required project related meetings.
•     Responsible for managing the project filing system to ensure key documentation and information is accessible to authorised parties
•     Responsible for maintaining the project's RAID log with updates received from stream leads
•     Responsible for managing updates to the project's schedule via the stream leads
•     Provide administration support to the Project Team and Work Stream Leads where appropriate
•     Responsible for maintaining and communicating the Project Contact List and Leave Register
•     Maintain and improve the project management methodology/SDLC to support better project management delivery
•     Establish standards, tools and procedures for use on the project, including Issue, Risk, Change and Information Management.
•     Manage the Project / Document Library.
•     Support stream leads  in tracking and monitoring projects
•     Manage the support and provision of project tools and equipment.
•     Assist with contract management and SLA reporting
•     Assist with resource & financial tracking across the projects portfolio ensuring resource and financial forecasts are kept up to date
•     Collaborates well with the broader business and IT teams (e.g. IT, business project teams, Business Management) to ensure project reporting is reconciled and kept up to date.
•     Monitor and provide support to instil adherence to the Project Management Plan across the project environment
•     Investigation, challenge and qualification of activity and milestone status information
•     Raising of any relevant queries / issues to the Project Manager for adjudication / action in a timely manner
•     Provide ad hoc scheduling assistance across the project environment where appropriate
•     Translation, integration and presentation of work stream schedule information into the Master Project  Schedule, requiring high levels of interaction with all Work Stream Leads
•     Identification and reporting of any key milestone slippages (notably those that will impact identified critical-path milestones) including investigation into reason, plans to bring back on track and any potential impacts to project delivery (e.g. scope, cost, time and quality) that may be a consequence
•     Development and maintenance of the project resource profile
•     Timely and clear communication of any real or potential schedule impacts to the Program Manager and /or relevant Work Stream Lead - in accordance with the potential severity of the impact/s.

Deadline Date: 28/02/2014

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